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Travel Expense Reimbursement

This page provides links to ordinances and policies that provide for travel reimbursements, as well as to forms and information that can be used to help determine what can or should be reimbursed.

Overview

Government officials and employees periodically need to travel from their home community to obtain training, provide testimony on behalf of their jurisdiction, meet with other officials and employees, as well as for other reasons. Travel is an expense. Recognizing that there is a public benefit associated with official travel, local jurisdictions seek to reduce the cost for those who travel on their jurisdiction's behalf.

Examples of Code Provisions

The following sample policies could be used by cities, counties and other local governments. The date of their adoption or amendment should not act as a deterrent for their use, as little has happened in recent years that would affect their usability.

  • Bainbridge Island Ch. 2.60, Reimbursement of Expenses - Covers use of personal vehicles, other transportation, reimbursement requests, and use of city credit card
  • Bremerton Ch. 2.74, Travel Authorization and Expense Reimbursement - Includes use of credit cards, eligible and ineligible reimbursable expenses
  • King County Ch. 3.24 , Travel Authorization and Expense Reimbursement - Comprehensive, detailed policy
  • Pierce County Ch. 3.92 , Reimbursement of Expenses - Detailed policy; includes provision for reimbursement of mileage for volunteers
  • Soap Lake Ch. 2.92, Travel Expense Reimbursement Policy - Good detailed policy; also includes policy for nontravel reimbursement of food and beverage.

Examples of Policies and Procedures

Recommended Resources

Internal Revenue Service (IRS)

Other Resources


Last Modified: July 18, 2016