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Alderwood Water and Wastewater District (AWWD) Purchasing Manual

Introduction

Water and sewer districts, as municipal corporations, are required to follow rules for purchasing equipment, goods and supplies and for contracting for public works projects as set forth in the RCWs. As those rules are scattered throughout the RCWs, districts should develop and use a purchasing manual that incorporates these disparate statutes and that is to apply to all departments and employees in the district.

This online version of the Alderwood Water and Wastewater District (AWWD) Purchasing Manual provides a template that other water and sewer districts may wish to adapt for their use. Special thanks are due to Heather Earnhart for providing the Manual, purchasing decision trees and appendices.

For other sample purchasing manuals and more sample documents on a variety of topics, please go to the Purchasing, Bidding, and Contract Management Sourcebook.

Purchasing Decision Trees

These Purchasing Decision Trees (PDTs) depict, graphically, purchasing and contracting processes. In the manual, these flowcharts are referred to on page 6, but must be downloaded separately. These are PDF exports of Visio originals.

Cross Reference Guide

The cross reference guide provides a "shopping list" of items commonly purchased and contracted for, with reference to the Manual page or section that covers procurement of that item. This is available in the manual itself, beginning on page 7 . The manual is available for download below.

AWWD Purchasing Manual

The Alderwood Water and Wastewater District (AWWD) manual is available in both PDF and Word formats. Appendices to the manual are available below.

The AWWD purchasing manual also contains six appendices. When noted, they are available in the manual document itself, however, all appendices are also available for download here:

Appendix A - Glossary

Appendix A is contained within the AWWD Purchasing Manual, beginning on page 80 .

Appendix B - Verbal and Written Quote Form

Appendix B is in the manual as well as available separately in:

Appendix C - Rosters and Roster Procedure

Appendix C is under revision at this time, due to AWWD recently moving to the MRSC Rosters. This appendix will be updated when the manual is revised to account for the rosters changeover. To read the old version, please see the manual, page 89 .

Appendix D - Emergency Declaration Templates

Available in PDF

Appendix E - Prevailing Wage Information and Forms

Available in PDF

Appendix F - District Resolution

Available in PDF

 

AWWD Purchasing Manual Presentation

Powerpoint slides about the AWWD manual, from the Fall 2012 WASWD Conference, September 19th, 2012, are available in PDF .


Last Modified: October 15, 2015