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Results for "public records" within Inquiries

Displaying 1 - 20 of about 94 results.

As a general rule, a councilmember has greater access to public records than does the public. However, a councilmember's access should relate to the duties of that office.  For instance, a councilmember should not be given access to medical records of employees.
Inquiries
Yes.  Public records are the property of the local government agency that created them, and should be stored in a secure and efficient way. Public records may be stored in any public building or even in a private, rented records storage facility. The security of the records m...
Inquiries
In addition to the statutory exemptions from disclosure that a city must consider in responding to a particular request, a city is prohibited from providing or giving access to "lists of individuals" if requested for commercial purposes. RCW 42.56.070 (9). The Attorney Genera...
Inquiries
There is not a state law requirement that a public records disclaimer be included on all city or other public agency emails. So, this is a policy decision for your city. If you decide to add a disclaimer then it is, of course, important that the information be accurate. In o...
Inquiries
In general, public records that are exempt from public disclosure are those in the categories listed in Ch. 42.56 RCW , Sections 210 through 480. Reference must be made to these statutes to determine on a case-by-case basis whether a particular record is exempt. (Examples of ...
Inquiries
There is no provision in the Public Records Act that exempts indigent persons from having to pay for copies of public records pursuant to a PRA request. The PRA allows a public agency to adopt a policy allowing waiver of PRA charges ( RCW 42.56.120 (4)); however, unless it pu...
Inquiries
For a public records request, an agency  may charge for the actual cost of the flash drive or other storage media used to produce the electronic public records requested. This is true whether the agency has adopted the statutory default fee schedule or has adopted a fee sched...
Inquiries
For sample policies governing: data, public records (retention, disposition, and production), email, mobile devices, and social media, please see the following MRSC topic pages: Public Records Act (Includes information regarding public records retention/management and ...
Inquiries
Yes, except if the requestor notifies the agency that he or she cannot access the records through the internet.  In that case the agency must provide copies of the record or allow the requestor to view copies using an agency computer.  This change was made to RCW 42.56.520 ...
Inquiries
Informal notes prepared by a public official for his or her own convenience, maintained in a way that indicates a private purpose, and not intended for circulation or distribution within the agency, would most likely be considered personal and not public records. As such, the...
Inquiries
Yes. The 2013 Legislature, in HB 1203 , amended RCW 42.56.230(2) to exempt from public inspection and copying personal information relating to: a child enrolled in a public or nonprofit program serving or pertaining to children, adolescents, or students including but no...
Inquiries
The PRA itself does not specifically require that an agency either provide paper records in electronic format or produce records electronically (like via email), but the PRA does require that the agency provide the "fullest assistance" to the requestor ( RCW 42.56.100 ). This...
Inquiries
As an initial matter, the Public Records Act (PRA), chapter 42.56 RCW, does not require an agency to make an extra copy of a record the agency provides in response to a PRA request. For example, if a PRA request is made for a document that exists as a hardcopy record and th...
Inquiries
No, a local government is not required to comply with a request to provide records in the future that don't currently exist. The Attorney General’s "Model Rules" regarding the Public Records Act addresses this issue at WAC 44-14-04004 (4)(a) as follows: An agency must only...
Inquiries
Yes. All agencies must maintain a log of records requests, tincluding the requestor identity (if provided), the date and text of the request, the description of records produced, redacted or withheld (and the statute authorizing withholding) and the date of final disposition ...
Inquiries
Yes, if it relates to misconduct on the job. The test is whether the record would be highly offensive to a reasonable person and is not of legitimate concern to the public. Since it relates to misconduct, it is of legitimate concern to the public and must be released. See D...
Inquiries
HB 1594 and HB 1595 contained the high-profile PRA legislation this session. MRSC has published three blog posts outlining the key provisions in these two bills: New PRA Legislation: To Boldly Go Where the PRA Hasn’t Gone Before New Open Government Training R...
Inquiries
Here are some good resources: Attorney General Training Page. The Office of the Attorney General (OAG) has an Open Government Training page that includes OPMA and PRA videos, each of which are approximately 20 minutes long. This page also has an online training guide for...
Inquiries
There are several federal regulations that require or strongly urge that all medical records be kept separate from regular personnel files. The regulations are adopted under the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and, more recently, the Heal...
Inquiries
A lodging tax advisory committee is subject to the Open Public Meetings Act (OPMA) as a "subagency" of the city under RCW 42.30.020 (1)(c), which defines public agencies subject to the OPMA to include "[a]ny subagency of a public agency which is created by or pursuant to sta...
Inquiries
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