This page provides sample policy language on processing public records requests for electronic records that local governments in Washington State can use or modify to fit their specific policy needs.
It is part of MRSC's Electronic Records Policy Tool Kit, created in partnership with the Washington State Auditor's Center for Government Innovation.
Overview
The requirements for processing requests for electronic public records are generally the same as requests for paper copies. In general, the policy should address the following:
- The status of electronic records as public records
- Responding to requests for records in electronic format and/or native format
- Customized access
- Electronic records redaction
- Discourage/prohibit use of personal accounts for agency business
General Policy
The following sample policy language is adapted from:
Methods of Production
The following sample policy language is adapted from: