This page provides information and resources for Washington local governments on the emergency management policies and procedures that are mandated or recommended by federal and state law, including examples of local plans and policies.

It is part a series of MRSC's series on Emergency Management and Disaster Planning.

Local Emergency Management Plans

All cities, towns, and counties in Washington State are required to establish an emergency management organization and develop an up-to-date comprehensive emergency management plan (CEMP), or to participate in a joint emergency management organization.

For more information, including examples of CEMPs and emergency management interlocal agreements, see our page on Local Emergency Management Organizations and CEMPs.

Emergency Planning Resources

The materials below can help a local government agency and staff plan emergency response efforts.

Federal Emergency Management Agency (FEMA)

• Developing and Maintaining Emergency Operations Plans: Comprehensive Preparedness Guide 101 (2010)
• Emergency Management for Senior Officials: Checklist

 Department of Labor: How to Plan for Workplace Emergencies and Evacuations (2001)

Equal Employment Opportunity Commission: Fact Sheet on Obtaining and Using Employee Medical Information as Part of Emergency Evacuation Procedures (2005) – Addresses the appropriate use of disability related information when developing a comprehensive emergency evacuation plan

ADA.gov: Emergency Preparedness & Response – Offers resources to help state and local governments ensure that their emergency preparedness, response, and management programs are accessible to people with disabilities

Infrastructure Security Partnership (TISP): Regional Disaster Resilience: A Guide for Developing an Action Plan (2011) – The guide is designed for use by any practitioner or expert who wishes to improve the capabilities of their organization or community to withstand major incidents or disasters

Washington State Emergency Management Association: Elected Officials' Guide to Emergency Management (2003)

Citizen Preparedness

These resources, which are produced or overseen at various levels of governments, are designed to be used by citizens to help them become more prepared in the event of an emergency.

Sample Federal and State Guides and Resources

• FEMA
  • Are You Ready? An In-depth Guide to Citizen Preparedness (2004) — This guide was designed to help citizens learn how to protect themselves and their families against all types of hazards.
  • Community Emergency Response Teams (CERT) — Educates volunteers about disaster preparedness for the hazards that may impact their area and trains them in basic disaster response skills, such as fire safety, light search and rescue, team organization, and disaster medical operations 
  • Citizen Corps — A national network of local government, business, and community leaders who work collectively to prepare their communities for disaster and to make them more resilient.
• Washington Military Department’s Emergency Management Division, Map Your Neighborhood —This program guides users through simple steps to help enhance preparedness for an emergency
• Washington State Department of Public Health, Emergency Preparedness — This webpage offers links to resources for citizens as well as public health officials
• Serve Washington, Get involved in Citizen Corps programs — This webpage, hosted by the state-based chapter of Citizen Corps offers connects interested volunteers to Washington state-based emergency prep programs like MyPI (for teen volunteers) CERTs, Medical Reserve Corps, Fire Corps and Neighborhood Watch programs

Sample City and County Guides and Resources

• Bothell Emergency Preparedness — This website with resources to help citizens prepare, including information and coloring kits for children
• Jefferson County Preparedness and Planning — This website includes specific resources for tsunamis, earthquakes, wildfires, power outages, and severe weather

Emergency Planning Topics

National Incident Management System (NIMS)

The National Incident Management System (NIMS) was developed by FEMA to provide a system that would help emergency managers and responders from different jurisdictions and disciplines work together more effectively to handle emergencies and disasters. All Washington cities and counties are required to formally adopt the National Incident Management System (NIMS) through an ordinance, resolution, or proclamation.

Continuity of Operations (COOP)

Continuity of Operations (COOP) is a federal government initiative, required by U.S. Presidential Policy Directive 40 (PPD-40), to ensure that agencies at all levels of government can continue performance of essential functions under a broad range of circumstances.

Sample COO Plans

• FEMA Continuity of Operations (2018)
• King County Continuity of Operations Plan (2013)
• Kirkland Continuity of Operations/Continuity of Government Plan (2017) — Includes COOP and COG  plan, with order of succession, in the event of a disaster or emergency. Includes adopting resolution. Marked as confidential but posted with Kirkland’s permission.
• Klickitat County Elections Division Draft Continuity of Operations Plan (2015) — Draft plan and order of succession for the elections division in the event of a catastrophic emergency in which key leadership positions are unable to perform their duties
• Spokane Valley Continuity of Operations Plan RFQ (2017) – Request for qualifications for a consultant to assist with the development of a COOP. Also includes three separate addendums answering questions from prospective applicants
• Walla Walla County Continuity of Operations Plan (COOP) (2010)

Continuity of Government (COG)

Continuity of Government (COG) is the principle of establishing defined procedures that allow a government to continue its essential operations in case of a catastrophic event.

Sample City COG Documents

The documents below generally appoint a line of succession to delegate authority to additional staffmembers in the event a city executive is unable to perform the job.

• Battle Ground Municipal Code Sec. 2.74.050 
• Fircrest Municipal Code Ch. 2.08 
• Union Gap Municipal Code Sec. 2.88.020 

Sample County COG Documents

The documents below address a line of succession for a county administrative branch or the elective branch, or both.

• King County Delegation of Authority During Absence of Executive and Line of Succession (Revised 2017)
• Pierce County Municipal Code Sec. 2.118.045 (Revised 2018) — Addresses COG while Secs. 2.118.042 addresses succession of authority

Personnel - Reporting to Work in Declared Emergency

The samples below offer a range of approaches to how local governments expect staff to work during disasters and emergencies.

• Anacortes Personnel Policies, Policy 701: Attendance and Punctuality — In line #5, attendees are expected to report to work unless mayor or designee declares an emergency closure
• Olympia Policies, Policy # 6: Emergency/Disaster Reporting to Work (Revised 2018) — Allows Department Directors authority to establish or create a staffing plan during times of emergency.  Offers emergency shelter to families of city employees for the first 72 hours after the emergency
• Renton Policy and Procedures Manual, 350-04 Inclement Weather Natural Disasters (2005) — Requires all essential personnel to report to work and describes conditions around compensation paid/ use of benefit
• Seattle Personnel Rule 3.9: Compensation Conditions for Inclement Weather and Disaster Response (2002) — Requires only essential personnel to report to work if mayor declares closure of city offices, while non-essential personnel are expected to stay home and use vacation, comp time ,or personal holidays to cover loss of work hours, if desired
• Woodland Personnel Policy Ordinance No. 1375 — Address Exceptional Compensation: Declared Disaster Periods as well as Other Leave - Unusual/Inclement Weather Conditions

Assessment of Planning

The resources below can help in assessing emergency plans.

• Association of Washington Cities, Emergency Management Self-Assessment Guide (2003) — This informal quiz offers local government staff and elected officials a personal assessment of the community's emergency management risk
• Victoria Transport Policy Institute, Lessons From Katrina and Rita - What Major Disasters Can Teach Transportation Planners (2006) — This report examines failures in municipal emergency response that occurred during hurricanes Katrina and Rita and the lessons for transportation planning
• William D. Ruckelshaus Center, Washington State Coast Resilience Assessment Final Report (2017) — Commissioned by local officials in Grays Harbor County, the Washington State Department of Ecology, and a U.S. representative's office, this report examines long-term resilience to growing threats such as erosion, flooding, landslides, storms, rising sea levels, earthquakes, and tsunamis.

Proclaiming a Disaster or Emergency

Statutes

• RCW 35.33.081 — Cities and towns less than 300,000 population
• RCW 35.32A.060 — Cities more than 300,000 population
• RCW 36.40.180 — Counties
• RCW 38.52.070 (2) — All political subdivisions
• Other
  • Ch. 42.14 RCW — Provisions for conducting business in the event of an enemy attack
  • WAC 246-100-070 — Enforcement of local health officer orders

Policies and Ordinance Provisions

These samples outline emergency/disaster management policies and plans

• Poulsbo Municipal Code Ch. 2.60 
• San Juan County Code Sec. 2.48.100 
• Spokane Municipal Code Ch. 2.04 
• Vancouver Municipal Code Ch. 2.12 

Local Government Proclamations

Below are a few examples of local emergency or disaster declarations in recent years.

Snow, Ice, Winter Storms

• Lacey Resolution No. 981 (2012) — Emergency due to snow and ice; resolution self-terminates after 30 days unless extended or terminated earlier by council
• Port Angeles Resolution No. 1-06 (2006) — Emergency due to severe winds, waves, high tides, and rainfall; authorizes mayor and city manager to request state or federal assistance
• Whatcom County Proclamation of Emergency (2017) — County executive's declaration of emergency due to winter storms and heavy snow, requesting state assistance
• Wilbur Resolution No. 355 (2009) — Emergency due to extreme snow and possibility of flooding
• Woodland Resolution No. 569 (2009) — Council’s declaration of emergency due to heavy snowfall, heavy rains, and warming temperatures. Also includes mayor’s declaration of civil emergency and delegation of authority to incident management team.

Drought, Wildfires

• Grandview Water Emergency Proclamation No. 2001-03 (2001) — Mayor’s declaration of a water shortage emergency, imposing mandatory water use restrictions.
• Kittitas County Resolution No. 2017-143 (2017) — Declares emergency due to a fire threatening structures, activates emergency operation center, and requires overtime and other records to be submitted to county auditor at conclusion of emergency
• Port Townsend Ordinance No. 3131 (2015) — Declares emergency due to drought, possible water shortages, and fire hazard. Authorizes city manager to implement drought response plan, water conservation measures, and fire hazard abatement

Earthquake

• Des Moines Executive Order Proclaiming an Emergency (2001) — City manager's declaration of emergency following the 2001 Nisqually earthquake, authorizes department directors to take necessary actions.

Obtaining Services, Supplies and Materials

Obtaining services, supplies, and materials can be challenging for many local governments during and in the aftermath of a disaster.  The following resources below can help

• Washington Intrastate Mutual Aid System — Offered through the Washington Military Department, Emergency Management Division, WAMAS  allows member jurisdictions throughout the state to efficiently and effectively share resources during disasters or emergencies, as well as anticipated drills or exercises.
• Emergency Relief Program — Offered through the Washington State Department of Transportation, this program allow public works agencies in the state to coordinate resources with other signatory agencies and maximize funding reimbursement during disasters/emergencies

Waiver of Competitive Bidding Requirements

In the event of an emergency, competitive bidding requirements for purchases and for public works projects can be waived.  MRSC addresses how emergencies impact county competitive bidding requirements in The County Bidding Book for Washington (rev. 2017) and how emergencies impact city/town competitive bidding requirements in The Bidding Book for Washington Cities and Towns (rev. 2017).

Debris Removal After a Disaster

The following resources help to guide local government in debris removal after an emergency or natural disaster.

• Federal Emergency Management Agency, Debris Management Guide (2007)
• Washington State Department of Ecology, Disposing of Storm and Flood Debris (2007)

Emergency Planning Agencies and Organizations

Federal Agencies/Resources

• Federal Emergency Management Agency — FEMA is an agency of the United States Department of Homeland Security, whose primary purpose is to coordinate the response to a disaster that has occurred in the US and that overwhelms the resources of local and state authorities.  Washington is part of FEMA Region X.
  • DisasterAssistance.gov — Overseen by FEMA this website combines the disaster resources of several federal agencies in a centralized, online location
• Emergency Transportation Operations — Offered by the Federal Highway Administration (FHA), this program provides tools, guidance, capacity building and good practices that aid local and state DOTs and their partners in their efforts to improve transportation network efficiency and public/responder safety when an emergency either interrupts or overwhelms transportation operations.
• StormReady — Offered through NOAA’s National Weather Service, StormReady helps community leaders and emergency managers strengthen local safety programs

Washington State Agencies/Organizations

• Washington Military Department — The Emergency Management Division of the WDP helps to minimize the impact of emergencies and disasters on people, property, environment, and the economy of Washington State by providing trained and ready forces for state and federal missions
• Washington State Emergency Management Association — WSEMA is the statewide professional association of local, county, state, and federal emergency-management professionals working in the private and public sector

Nongovernmental Organizations/Resources

• International Association of Emergency Managers — IAEM is the worldwide professional association of individuals employed in emergency management
• National Fire Protection Association: Standard on Disaster/Emergency Management and Business Continuity Programs (2013) — Requires registration for free access to this publication